Position Overview

The Litigation Support Clerk is responsible for providing daily support to the litigation law clerks as it relates to all procedural aspects of litigation files from start to finish.  In addition, the Litigation Support Clerk will be required to independently prepare routine documents and update refusals and undertakings charts, under the supervision of law clerks. This position is comprised of both administrative and billable work. This role is designed to prepare the incumbent for a junior law clerk role at the appropriate time. 

Key Accountabilities

• Supporting litigation law clerks with the organization and coordination of procedural aspects of litigation files at all relevant stages, including but not limited to preparing appeal books and compendia, motion records, mediation briefs, and trial records.
• Participating in coordinated mentorship program which would provide exposure to most, if not all, of the following tasks, with the expectation that some of the more routine documents would be prepared by the Litigation Support Clerk under the supervision of the law clerks:
  • E-Discovery
    • preparing litigation hold memos/document preservation notices
    • participating in custodian interviews and data collection protocols
    • maintaining audit and chain of custody logs
    • undertaking basic document analysis and review procedures in the Relativity environment
    • assisting with document productions
    • creating privilege logs
    • managing electronic data for discovery process and trial
  • Creation or drafting of documents for examinations for discovery, mediations, court proceedings and other hearings
    • preparing affidavits of documents, witness briefs, mediation and pre-trial briefs, motion materials and correspondence on a broad range of litigation matters
    • updating undertakings and refusals charts
    • preparing bills of costs and costs outlines
    • assembling trial briefs and other materials
  • Participation in trials and other hearings
    • managing communications with Masters, trial coordination office, etc.
    • arranging court reporters, litigation technology and other types of support as required (e.g. printing services, etc.)
    • attending trial or hearings, and providing assistance in chambers as necessary (e.g. marking exhibits, etc.)
    • providing off-hours support for law clerk who is assisting trial team
  • Specialized procedures or subject-matter
    • providing support in patent, trademark and copyright disputes before all levels of court, intellectual property tribunals and regulatory bodies as well as on injunctions and other types of hearings
    • providing support in a variety of class proceedings, including but not limited to product liability, employment law, and securities claims
    • providing support in international arbitrations

Attributes & Experience

• Law clerk diploma or successful completion of the Institute of Law Clerk Ontario courses.
• Minimum 2 years of previous related experience, preferably within a professional services firm.
• Excellent knowledge of MS Office product suite - which includes a strong working knowledge of Outlook, Word and Excel.
• Background or strong interest in litigation.
• Strong client service orientation combined with the ability to manage multiple client needs with a sense of urgency.
• Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
• Sound judgment including the ability to deal with confidential information with utmost discretion.
• Excellent communication (verbal and written) skills with the ability to interact with individuals at all levels within the organization.
• A proactive, self-starter who is able to manage multiple competing demands with exceptional attention to detail.
• Excellent organization and time management skills to effectively prioritize and meet deadlines with minimal supervision.

How to Apply:

Please address your resume and cover letter, stating your salary expectations to Karen Pais, Manager, Professional Resources (kpais@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Karen Pais, Manager, Professional Resources.

Position Overview

We are currently seeking a junior patent agent to join our dynamic and fast paced practice in Toronto. The ideal candidate will have two to three years of experience as a technical consultant or agent at an intellectual property law firm or IP group in a law firm. The role is best suited to an individual who thrives in a fast-paced environment. You will frequently be required to manage competing priorities and to work under tight timelines. You must also be willing to learn and develop and have a strong sense of initiative and personal accountability. You must have excellent judgment, attention to detail, organizational skills, and superior communication skills. We also offer a hybrid working model and the option to work from home on average 2 to 3 days per week.

Skill & Experience

• At least two years’ experience as a patent agent or technical consultant, including exposure to some or all of the following:
  • drafting, filing and prosecuting patent applications, and advising on validity, patentability, freedom-to-operate and infringement of intellectual property rights
  • research experience in one or more areas of botany, biotechnology, plant genetic engineering, cellular and molecular biology, stem cell technologies, cell and gene therapies
  • experience working directly with clients and counselling them on strategies for building and aligning their patent portfolios with business objectives and developing strong in-house processes to stimulate and capture innovation
• Perform IP due diligence with respect to third party licensing and acquisition projects
• Understands the “bigger picture” and analyzes problems thoroughly
• Evaluate and improve the department’s systems and procedures
• Strong written, oral and communication skills
• Applies business, biology and science skills to provide practical solutions to client’s issuesMust be a registered Patent Agent  

How to Apply:

Interested candidates should forward their resume in confidence to Kimberly Sheldrake-Head, Director, Professional Resources at ksheldrake@torys.com.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require immediate accommodation at any time during the recruitment process, please contact Kim Sheldrake-Head.

Position Overview

The Legal Practice Assistant is responsible for the administrative side of the principal’s practice.

Key Accountabilities

Principal/Client Support

• Act as key contact for all matters relating to:
  • coordinating travel arrangements, preparing itineraries and travel expense reports; 
  • completing LSUC renewal applications, and tracking CPD credits; and
  • updating bios, internal and external conferences, and liaising with Boards, etc.
• Prepare client correspondence in accordance with the requirements set by the principal/practice group, as required.
• Update contact names and addresses in Interaction and any other client databases.
• Coordinate client meetings, schedule boardrooms, and arrange for catering or audio-visual equipment.
• Update calendars for assigned principals, which includes meetings, appointments, due dates and client-related activities (i.e., set up/maintain tickler system to ensure principals engage with clients on a regular basis).
• Handle and review all incoming mail, email, fax communications, and arrange for specialized mail/courier/messenger services as required. 
• Receive, handle, screen, and/or direct incoming calls as directed by principals. Respond to routine inquiries and requests from clients, and take messages as required.
• Respond promptly to requests and work collaboratively with other departments and members of the firm. 
• Provide backup support when other Legal Practice Assistants are absent, are at capacity, and/or managing multiple/difficult deadlines. 
• Work cooperatively with others in their team/quad in scheduling vacation, breaks/lunches, and absenteeism time to ensure principals are well supported.
• Coordinate activities with other departments and staff as required (e.g., Facilities, Marketing, etc.). 
• Liaise and work closely with Document Specialists and Support Assistants, as appropriate, to ensure tasks are completed within a timely manner.
• Participate in projects and initiatives as assigned. 

Financial Functions

• Partner with principals to ensure docket time is entered by set deadlines and follow up with principals as required.
• Monitor and review outstanding WIP (Work In Progress) to ensure timely billing. 
• Prepare, print and review prebills (e.g., monthly, quarterly or on request) using 3E billing workflow and functionality, and revise according to client billing guidelines and Firm standards and policies. Ensure invoices are sent to clients in a timely manner.
• Prepare cheque requisitions as required to initiate payment of third-party invoices and filing fees 
• Prepare various reports (e.g., spreadsheets) related to time/billing information for principals and/or clients. 
• Proactively monitor specific clients and/or matters when Alternate Fee Arrangements are in place. Ensure special rates and discounts are applied to invoices. Actively monitor budget thresholds and update billing principals on status. 

File Management

• Prepare engagement letters and work with the Conflicts and Records team to coordinate new file openings, matter intake, conflict search and audit requests. 
• Maintain and organize files to ensure they are easily retrievable by principals, and file/scan all paper or electronic correspondence/records into the firms document management system. Work with Support Assistants, as required, to store client files as appropriate within firm guidelines.

Business Development

• Coordinate with various departments to ensure all necessary correspondence/documents are compiled for Pitches and Request for Proposals (i.e., principal bios, billing rates, etc.).

Project Management

• Assist principals with matter/project management support as required (e.g., set up and prepare reports, proactively monitor and track project items and related budget information).

Attributes & Experience

• Legal Assistant diploma or post-secondary degree/diploma in Office Administration is required.
• 5+ years related experience, preferably within a legal professional services firm.
• Must have strong knowledge of legal terms, documents and procedures.
• Proficient in MS Office product suite.
• Strong client service orientation combined with the ability to manage multiple client needs at the same time.
• Excellent communication (verbal and written) and interpersonal skills.
• Exceptional attention to detail, efficient and organized. Proactive and takes initiative.
• Ability to work well independently and collaboratively within a team environment.
• Ability to work in a high-pressure environment.
• Flexibility to occasionally work overtime.

How to Apply:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Director, Human Resources.

Position Overview

The Legal Practice Assistant is responsible for the administrative side of the principal’s practice.

Key Accountabilities

Principal/Client Support

• Act as key contact for all matters relating to:
  • coordinating travel arrangements, preparing itineraries and travel expense reports; 
  • completing LSUC renewal applications, and tracking CPD credits; and
  • updating bios, internal and external conferences, and liaising with Boards, etc.
• Prepare client correspondence in accordance with the requirements set by the principal/practice group, as required.
• Update contact names and addresses in Interaction and any other client databases.
• Coordinate client meetings, schedule boardrooms, and arrange for catering or audio-visual equipment.
• Update calendars for assigned principals, which includes meetings, appointments, due dates and client-related activities (i.e., set up/maintain tickler system to ensure principals engage with clients on a regular basis).
• Handle and review all incoming mail, email, fax communications, and arrange for specialized mail/courier/messenger services as required. 
• Receive, handle, screen, and/or direct incoming calls as directed by principals. Respond to routine inquiries and requests from clients, and take messages as required.
• Respond promptly to requests and work collaboratively with other departments and members of the firm. 
• Provide backup support when other Legal Practice Assistants are absent, are at capacity, and/or managing multiple/difficult deadlines. 
• Work cooperatively with others in their team/quad in scheduling vacation, breaks/lunches, and absenteeism time to ensure principals are well supported.
• Coordinate activities with other departments and staff as required (e.g., Facilities, Marketing, etc.). 
• Liaise and work closely with Document Specialists and Support Assistants, as appropriate, to ensure tasks are completed within a timely manner.
• Participate in projects and initiatives as assigned. 

Financial Functions

• Partner with principals to ensure docket time is entered by set deadlines and follow up with principals as required.
• Monitor and review outstanding WIP (Work In Progress) to ensure timely billing. 
• Prepare, print and review prebills (e.g., monthly, quarterly or on request) using 3E billing workflow and functionality, and revise according to client billing guidelines and Firm standards and policies. Ensure invoices are sent to clients in a timely manner.
• Prepare cheque requisitions as required to initiate payment of third-party invoices and filing fees 
• Prepare various reports (e.g., spreadsheets) related to time/billing information for principals and/or clients. 
• Proactively monitor specific clients and/or matters when Alternate Fee Arrangements are in place. Ensure special rates and discounts are applied to invoices. Actively monitor budget thresholds and update billing principals on status.

File Management

• Prepare engagement letters and work with the Conflicts and Records team to coordinate new file openings, matter intake, conflict search and audit requests. 
• Maintain and organize files to ensure they are easily retrievable by principals, and file/scan all paper or electronic correspondence/records into the firms document management system. Work with Support Assistants, as required, to store client files as appropriate within firm guidelines.

Business Development

• Coordinate with various departments to ensure all necessary correspondence/documents are compiled for Pitches and Request for Proposals (i.e., principal bios, billing rates, etc.).

Project Management

• Assist principals with matter/project management support as required (e.g., set up and prepare reports, proactively monitor and track project items and related budget information).

Attributes & Experience

• Legal Assistant diploma or post-secondary degree/diploma in Office Administration is required.
• 5+ years related experience, preferably within a legal professional services firm.
• Must have strong knowledge of legal terms, documents and procedures.
• Proficient in MS Office product suite.
• Strong client service orientation combined with the ability to manage multiple client needs at the same time.
• Excellent communication (verbal and written) and interpersonal skills.
• Exceptional attention to detail, efficient and organized. Proactive and takes initiative.
• Ability to work well independently and collaboratively within a team environment.
• Ability to work in a high-pressure environment.
• Flexibility to occasionally work overtime.

How to Apply:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Director, Human Resources.

Position Overview

L’adjoint(e) juridique est responsable du soutien administratif et documentaire aux donneurs d’ouvrage.

Key Accountabilities

• Préparer les projets d’acte de procédure, les documents judiciaires, les mémoires et la correspondance courante. Réviser les documents et la correspondance juridiques standard et complexes selon les directives fournies.
• Traiter les documents convertis ou corrompus en réglant les problèmes.
• Préparer la transcription des déclarations et des documents écrits ou enregistrés.
• Compiler divers documents, notamment les dossiers de requête, les affidavits de documents, les mémoires et les dossiers d’appel.
• Organiser la signification et le dépôt de documents auprès des tribunaux.
• Effectuer la saisie des heures selon les numéros de dossier; préparer les états de compte mensuels et les comptes de frais pour examen et approbation.
• Organiser et tenir à jour le système de classement de divers clients (documents imprimés et électroniques); assurer la tenue et la mise à jour des dossiers dans le système de gestion des documents du cabinet.
• Tenir et mettre à jour le calendrier et les fiches de coordonnées (liste de contacts). Sur demande, gérer les demandes de vol et d’itinéraire pour les déplacements.
• Accomplir d’autres tâches administratives au besoin, notamment l’accueil de clients, gestion des appels entrants, photocopie, numérisation, collecte et tri du courrier, reliure de documents, préparation de demandes de chèque, préparation de la salle de réunion.

Attributes & Experience

• Diplôme de secrétaire / adjoint(e) juridique ou de technicien(ne) juridique.
• Au moins cinq années d’expérience à titre d’adjoint(e) juridique en litige.
• Expérience en matière d’actions collectives et d’affaires civiles.
• Connaissance approfondie des Règles de procédure civile, ainsi que des procédures des divers tribunaux.
• Maîtrise des logiciels Microsoft Office (Outlook, Excel, PowerPoint et Word); la connaissance du logiciel Summation constitue un atout.
• Expérience de travail dans un système de gestion des documents.
• Maîtrise du français et de l'anglais.
• Attitude axée sur le service à la clientèle et capacité de gérer les besoins de plusieurs clients en même temps.
• Bon entregent et excellentes aptitudes pour la communication (verbale et écrite) en français et en anglais.
• Soin exceptionnel apporté aux détails; efficacité et grand sens de l’organisation. Attitude proactive et esprit d’initiative.
• Capacité de travailler efficacement, de façon autonome et en collaboration, dans un contexte d’équipe.
• Capacité de travailler sous pression.
• Souplesse : aptitude à travailler des heures supplémentaires à l’occasion.
• Attitude axée sur les résultats, autonomie et grand sens des priorités dans un milieu où le rythme des activités est soutenu et les échéances sont serrées.

How to Apply:

Veuillez transmettre votre curriculum et votre lettre de présentation en précisant vos attentes salariales au service de gestion du recrutement du cabinet (firmadminrecruiting@torys.com)

Nous remercions tous les candidats pour l’intérêt porté à Torys LLP, toutefois seuls seront contactés les candidats sélectionnés pour l’étape des entrevues.

Nous favorisons un environnement de travail inclusif et accessible et nous sommes déterminés à offrir un appui aux candidats et aux membres du cabinet en situation de handicap. En tout temps, durant le processus de recrutement, si vous nécessitez un accommodement, veuillez communiquer avec Jenny Tavares, directrice principale des ressources humaines. 

Position Overview

The Document Specialist is responsible for providing firm-wide document production support at an advanced to expert level using Microsoft Office products, department-specific software and other tools to complete work requests, such as revisions, comparisons, formatting, proofing, document conversions, troubleshooting, and document stabilization.

Key Accountabilities

• Manage and respond to document production requests, communicating expectations to complete the work in an efficient, accurate and timely manner, this includes managing requests with restricted access.
• Provide document processing services for requests received via the request management service that may take the form of email instructions, markups, notes, digital dictation, or voicemail; proofread and a quality-check of the work for appropriate formatting, spelling, and clarity (excluding legal language).
• Create or edit various documents of different file types, through copy-typing, transcription, scanning, converting, or other methods. The work includes integrating markups; use and management of tracked changes and comments; formatting; cleaning and stabilization of documents; cross-referencing; managing references; indexing; creating tables, graphs, charts, and objects; performing mail merges; making a fillable document form; adding or removing security features from a document; and splitting or combining documents.
• Troubleshoot documents (including up to an advanced technical level) to identify and fix issues preventing proper use.
• Convert and format various file types to different file types (e.g., Word, Excel, PDF), ensuring the converted content is legible, complete, and formatted as requested.
• Prepare blacklines of documents, workbooks, PDFs or presentations and troubleshoot to obtain the most useful result using the most efficient programs, processes, and formatting strategies.
• Create or edit PDFs from various source documents or websites; revise PDFs; create links or hyperlinks; create table of contents; reduce the file size; add or remove security features; make a PDF form fillable; compile, combine, or split PDFs.
• Prepare or edit presentations, charts, workflows or timelines in PowerPoint or Visio.
• Create or edit Excel workbooks from various source documents, including entering and editing data; revising workbooks or worksheets; creating, editing, and troubleshooting formulas and formatting; formatting worksheets and workbooks for optimal viewing or printing; and preparing and revising pivot tables.
• Manage documents on or send documents from the document management system or ShareFile as needed. This includes uploading documents or versions, managing document properties, and searching for documents.
• Provide Litigation Trial support, such as preparing or revising trial documents according to standards, needs, and instructions.
• Assist with Corporate Data Room Index Updates, Marketing Quarterly presentation table/chart production, and administrative work as needed.
• Liaise and work closely with Legal Practice Assistants, and Support Assistants, as appropriate, to ensure tasks are completed within a timely manner. This includes organizing printing, scanning and delivery support, and redirecting incoming faxes.
• Work cooperatively with others in the team to schedule vacation, breaks, lunches, and absenteeism time to ensure the firm is well supported.
• Respond promptly to requests and work collaboratively with other departments and members of the firm.
• Participate in projects and initiatives as assigned.

Attributes & Experience

• Legal Assistant diploma or post-secondary degree/diploma in Office Administration (or equivalent experience) is required.
• 5+ years’ related experience, preferably within a legal professional services firm.
• Expert in MS Office product suite.
• MOS Certification would be an asset but is not required.
• VBA programming knowledge would be an asset but is not required.
• Excellent organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
• Good working knowledge of legal terms, documents, and procedures including exceptional attention to detail and proofing abilities.
• Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
• Strong client service orientation combined with the ability to manage multiple client needs at the same time.
• Seeks to improve and grow their knowledge. Looks for and suggests improvement of processes, and is open to new processes and adequately evaluates them.
• Proactive and takes initiative, while knowing when to question and when to simply proceed. Knows who to get involved when problems arise or decisions need to be made.
• Collaborates well with others, offers support and assistance and seeks same as needed. Demonstrates respect and maintains equanimity in difficult or challenging situations.
• Gets involved with projects and participates in managing the whole or their assigned parts.
• Ability to work in a high-pressure environment.
• Flexibility to occasionally work overtime.

How to Apply:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Director, Human Resources.